Website City of Wheat Ridge
The Senior Deputy City Clerk manages the day-to-day operations of the City Clerk’s Office. This position is the City’s expert in municipal elections, petitions, campaign finance, records management, City Council processes, liquor licensing and several other highly visible and impactful areas of the City’s business. The position supervises the Deputy City Clerk (responsible for liquor and amusement licensing), reports to the Deputy City Manager and works closely with and supports the elected City Clerk.
The City of Wheat Ridge is committed to providing a safe and secure work environment or all employees. Employees in the Clerk’s and other administrative offices work in a secured area. A fully enclosed customer service station is available to meet with customers as required. The safety of employees is our top priority.
*A Resume and Cover Letter must be provided to be considered for this role*
*ANTICIPATED HIRING RANGE* $87,690 – $109,610
- Examples of Essential and Important duties:
- Responsible for directing the operations of the City Clerk’s Office as delegated by the elected City Clerk.
- Directly supervise staff in the City Clerk’s Office (currently, Deputy City Clerk, with support from the administrative team).
- Create and maintain productive working relationships, providing guidance and assistance to license holders, petitioners, elected officials, the City’s leadership team, City staff, applicants, businesses, and the public on any matters involving the City Clerk’s Office.
- Serve as Secretary to the Wheat Ridge City Council, Police Department Pension Board and Liquor Licensing Authority as delegated by the elected City Clerk. This may include preparation of agenda documents, posting of public notices, preparation and/or transcription of meeting minutes, and will attend meetings as requested.
- Administer all municipal elections and manage petitions as delegated by the elected City Clerk.
- Administer and maintain all campaign finance procedures and record-keeping.
- Serve as the City’s Records Custodian, driving transparency and providing accessibility to the City’s public records. Be an expert resource for staff and develop best practices in records publication, maintenance, retention and destruction.
- Respond to requests for information and assist staff in the fulfillment of public records requests.
- Manage the budget of the City Clerk’s Office.
- Finalize and archive City Council documents including contracts, intergovernmental agreements ordinances, resolutions, minutes and indices.
- Ensure the City maintains efficient liquor and amusement licensing programs that enable businesses to be successful and accountable through effective licensing, training and compliance programs.
- Record deeds, easements and other important documents with Jefferson County.
- Manage the Boards and Commissions appointment process. Coordinate with department staff liaisons to ensure the proper implementation of the boards and commissions program.
- Develops, implements, and administers professional best practices and standard operating procedures. Trains appropriate office staff in the administration of the procedures.
- Ensure office is scheduled and staffed for business hours.
- Other duties assigned as appropriate by the position.
Reports to: Deputy City Manager; Direct Report: Deputy City Clerk
Knowledge and Abilities:
- Knowledge of liquor licensing code, legislation and procedures.
- Knowledge of records retention best practices and familiarity with the Colorado Municipal Records Retention Schedule.
- Knowledge of municipal election and campaign finance law.
- Knowledge of standard computer systems, email, Microsoft Office software, (i.e. Word, Excel, Teams, etc) and other applications specific to city clerk administration including meeting and agenda software applications, and records management applications.
- Knowledge of administrative processes and systems.
- Ability to develop and maintain effective and efficient working relationships with internal and external customers.
- Ability to work with the public and is politically savvy when responding and building relationships.
- Ability to effectively communicate verbally and in writing.
- Ability to undertake work of a variety of complex and advanced tasks.
- Ability to work as part of a team and to work with minimum supervision, prioritizing and managing a workload on one’s own initiative.
- Ability to carry out duties outside normal working hours.
- Education and Training: Bachelor’s degree required.
- Experience: Solid background in records management processes, licensing, elections and working with elected officials.
- License or Certification: Notary Public. Certified Municipal Clerk (CMC) designation. Master Municipal Clerk (MMC) preferred.
- Substitutions: Appropriate experience may be substituted for the minimum education requirement or education may be substituted for the minimum experience requirement.
- Background check
Working Conditions: Refer to the information listed below.
The worker is subject to activities in both indoor and outdoor environmental conditions although most work will be indoors.
This position is expected to work onsite as required with some flexibility for remote work.
- Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
- Standing. Particularly for sustained periods of time.
- Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
- Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
- Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive and retain detailed information through oral communication, and to make the discriminations in sound.
- Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.