Executive Assistant

For full job description and to apply, please visit: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=237632&clientkey=D48DC5A5D23BA50858BF91B8E89B0911

 

Executive Assistant

General Purpose: The Executive Assistant provides confidential administrative support for the Executive Team and reports directly to the Executive Assistant Supervisor. The ideal candidate has a minimum of five (5) years of experience and is a highly motivated individual who is responsible for a wide range of operations and administrative support to the Executive Team. The Executive Assistant has a great deal of responsibility and requires a candidate who has the experience and confidence to ensure that the work is carried out in a way that reflects the values and culture of the organization. This professional coordinates Board communications, meetings, and activities, as well as plans & implements a variety of meetings and completes various projects for the executive leadership team.

Essential Duties/Position Responsibilities:

• Represent the Executive Team and the organization in a professional, timely, accurate and confidential manner that presents a positive image.
• Schedule Executive Team activities, meetings and travel including flights, hotels, car rental, reservations, and event registration.
• Ensure smooth flow of accurate and timely information of all kinds from the Executive Team to the staff and other business partners.
• Schedule both internal and external meetings including internal staff meetings, and meetings with business partners.
• Assemble confidential and sensitive information and maintain the utmost professionalism when interacting with outside partners, vendors, and professionals.
• Oversee external and internal communications including the composition, drafting, editing of correspondence and a variety of other written material.
• Manage communications, typing, copying, filing, managing incoming and outgoing communications and mail.
• Coordinate all logistics and hospitality needs for meetings including but not limited to reserving rooms; set up and breakdown of furniture, teleconference and computer equipment; order and set up food and beverages; and prepare and distribute pertinent meeting materials (i.e.agenda, resource materials, etc.).
• May perform general reception duties.
• Answer, facilitate, and respond to heavy telephone and email traffic.
• Prioritize and organize a diversified workload with the ability to complete projects in a timely manner.
• Track travel expenses, reconcile monthly credit card statements and reimbursement requests.
• Creates and/or maintains spreadsheets, presentations, and departmental databases.
• Posts department information on intranet and/or shared drives.
• Provides backup support for executive assistant supervisor as needed and covers during absences.
• Other duties as assigned.
Qualifications
A successful candidate will possess the following education or formal training:

Job Qualifications Knowledge, skill, and ability:

5 years’ experience providing support to the Chief Executive Officer, Board of Directors, and Executive team with proven ability to multi-task, problem-solve and meet deadlines in a fast-paced cross-functional environment
Excellent work ethic, respect for confidentiality and discretion required
Bi-lingual (English/Spanish) highly preferred
Must be able to process, protect, and exercise discretion in handling confidential information and materials in a professional manner
Demonstrated ability to adapt and respond with flexibility to changing needs and information
Exceptional interpersonal and administrative skills required
Strong organizational skills with the ability to complete complex projects as assigned with minimal supervision
Superior proficiency with computer applications including a thorough understanding of Microsoft Office (Outlook, Word, Excel and PowerPoint, etc), the ability to learn and master other computer/technology/software (HR, Finance, etc) programs as needed, and a good command of internet usage
Strong verbal/writing abilities and editing/proofreading skills
Extraordinary attention to detail
Must be able to work flexible hours which includes evenings, and weekends when necessary
Essential Functional Job Requirements

The work environment characteristics and physical/mental demands described here are representative of those an employee encounters while performing the essential functions of this job.

Physical Demands:

Sedentary: Exert <10lbs of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Involves sitting most of the time but may involve walking or standing for brief periods of time

Fingering: Picking, pinching or otherwise working primarily with fingers rather than with the whole hand or arm

Talking: Expressing or exchanging ideas by means of the spoken word. Talking is important for those activities in which workers must impart oral information to clients or to the public, and in those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly

Mental Functions:

Comparing: Judging the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things

Computing: Performing arithmetic operations and reporting on and/or carrying out a prescribed action in relation to them

Synthesizing: To combine or integrate data to discover facts and/or develop knowledge or creative concepts and/or interpretations

Negotiating: Exchanging ideas, information, and opinions with others to formulate policies and programs and/or jointly arrive at decisions, conclusions, solutions or solve disputes

Instructing: Teaching subject matter to others, or training others through explanation, demonstration, and supervised practice; or making recommendations on the basis of technical disciplines

Interpersonal Skills/Behaviors: Dealing with individuals with a range of moods and behaviors in a tactful, congenial, personal manner so as not to alienate or antagonize them

Compiling: Gathering, collating, or classifying information about data, people or things. Reporting and/or carrying out a prescribed action in relation to the evaluation is frequently involved

General Expectations of All Positions:

The environment at STRIDE Community Health Center can be fluid. Roles and responsibilities may be altered to accommodate changing business conditions and objectives as well as to tap into the skills and experience of employees. Accordingly, employees may be asked to perform duties that are outside the specific work that is listed. This job description does not prescribe nor restrict the tasks that may be assigned by management. Regular, reliable, consistent, and punctual attendance is an essential function of this position. This position also may require work outside standard hours/shifts and more than 40 hours in a workweek

Join Us. Together We Improve lives.

STRIDE verifies authorization for employment including but not limited to: education, licenses, and certifications.

STRIDE recognizes and appreciates the rich array of talents and perspectives that equal employment and diversity can offer our organization. STRIDE is committed to making all employment decisions based on valid requirements. No applicant shall be discriminated against in any terms, conditions or privileges of employment or otherwise be discriminated against because of the individual’s race, creed, color, religion, gender, national origin or ancestry, age, mental or physical disability, sexual orientation, gender identity, genetic information, or veteran status. STRIDE does not discriminate against any “qualified applicant with a disability” as defined under the Americans with Disabilities Act and will make reasonable accommodations when they do not impose an undue hardship on the organization

We Offer: $60,000-$78,000 annual salary

Medical, Dental, and Optional Vision Insurance.
Paid-Time-Off (PTO)
Company Paid Life Insurance.
A 401K retirement savings plan & match!
Flexible Spending Account (FSA) and Dependent Care options.
A successful candidate will live STRIDE ICARE values:

Integrity doing the right thing even when no one is watching

Compassion meeting the patient where they’re at with empathy

Accountability doing what we say were going to do

Respect showing attention to human dignity

Excellence having a growth mindset; striving to learn more and practice continuous improvement